Denver Business Daily

How to adjust payroll after closing quarter if using ADP?

Hello. One of my clients has a problem with payroll. The accountant closed the payroll for the quarter without voiding several checks that were posted by error. This client uses ADP as his accounting/payroll software. How can make adjustments to a prior quarter after this has been closed? Also, the accountant filed the worker's comp report with the state with the wrong figures. Please give me some advice. Thank you.

Public Comments

1. Advise the client to call the Customer Service number for ADP. That's what it's there for and it would be the 'surest' way to ensure they do what is required with that software package. Having said that if you are asking how to make an 'adjustment' to the accounting records then the accountant should be able to make "adjusting entries" in accordance with G.A.A.P. If you are referring to making "adjustments" to the payroll taxes then the IRS form would likely be a Form 941-c. The instructions for the form will indicate that you should attach the 941-c to the back on the next quarterly 941 form they file; however ALL of our payroll clients prefer to file the form immediately. The IRS may 'frown on' that practice but I have yet to have them reject a 941-c filed by itself. I would include a link to the actual form for you, but the IRS website is currently "DOWN". I have included the standard URL for the IRS website. Once inside click the link for 'Forms and Publications' and then the link for 'Forms and Instructions' and then the link for Form 941-c. G'Luck... Mike Womack, Sr. Partner Zero Degrees Tax LLP Moore, OK